Privacy Policy
Last updated: 4 June 2025
USA Summer Camp Limited (“we”, “our”, “us”) is committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other relevant data protection laws.
This Privacy Policy explains how we collect, use, store, and share your personal data when you use our websites, mobile apps, or our services. It also outlines your rights and how you can exercise them.
By using our websites, applications, or services, you agree to the practices described in this policy.
Who we are
This Privacy Policy applies to USA Summer Camp Limited, registered in England and Wales under company number 06079700, with its registered office at Highlands House, Highlands Road, Shirley, Solihull B90 4ND.
We operate a range of programmes and services, including overseas summer work placements, and manage associated digital platforms.
If you have any questions, please contact our Data Protection Officer at:
Data Protection Officer
USA Summer Camp Limited
Highlands House
Highlands Road
Shirley
SOLIHULL
B90 4ND
Email: [email protected]
What data we collect
We may collect and process the following types of data:
a. Personal data you provide to us
This includes information you give us when:
- Creating or submitting an application for a programme;
- Requesting more information;
- Signing up to our mailing list or promotional content;
- Contacting us directly;
- Completing forms on our website.
Examples:
- Full name, email address, phone number, date of birth, postal address;
- Passport details, next of kin/emergency contact, photos;
- Work and education history, references;
- Health or criminal background information (see section 3);
- Marketing preferences.
b. Sensitive personal data
We may collect and process data considered sensitive under data protection laws, such as:
- Medical information (e.g., allergies, disabilities);
- Criminal history (e.g., background checks);
- Religious beliefs (if voluntarily provided for cultural placement preferences).
We will only process this information with your explicit consent, or where it is necessary for compliance with legal obligations (e.g. visa requirements).
c. Usage and technical data
Collected automatically when you visit or interact with our digital services:
- IP address, browser type, and settings;
- Device identifiers and operating system;
- Log data, including pages visited, timestamps, and crash reports;
- General location data (e.g., country or region based on IP).
d. Cookies and tracking technologies
Our websites use cookies and similar technologies to enhance your experience, remember preferences, and gather anonymous usage data.
You can control cookie settings in your browser. See our Cookie Policy for full details.
Lawful basis for processing
We only process your personal data where we have a valid legal basis. These include:
| Lawful Basis | Description |
|---|---|
| Contract | To deliver the programme or service you’ve signed up for. |
| Consent | For marketing communications and where required for sensitive data. You can withdraw consent at any time. |
| Legitimate Interests | To operate and improve our services, detect fraud, or refer you to partner providers. |
| Legal Obligation | Where we are required to comply with applicable laws or visa regulations. |
We only retain data for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.
How we use your data
We use your data to:
- Process and manage applications;
- Arrange placements with host camps and employers;
- Communicate with you via email or phone;
- Respond to enquiries and provide support;
- Book additional services (e.g., flights, insurance);
- Send relevant marketing and promotional materials (only with consent);
- Analyse and improve our website and user experience;
- Comply with legal obligations.
We do not sell or rent your personal data to third parties for marketing purposes.
Sharing your data
We only share your personal data where necessary and with appropriate safeguards in place. This may include:
a. Service providers
We work with trusted third parties (e.g., IT providers, payment processors, email platforms, travel booking systems) who help deliver our services.
b. Partner organisations and host camps
We may share relevant personal information with programme partners or host employers to facilitate your placement. This is done only with your prior knowledge and consent during the application process.
c. Affiliated companies
We may share information within our group of companies where necessary for operational purposes.
d. Legal requirements
We may disclose data if required to do so by law, regulation, or court order, or to protect our legal rights or the rights of others.
International transfers
Where we transfer your data outside the UK or EEA (e.g., to camps or partners based in the United States), we ensure appropriate safeguards are in place, such as:
Your explicit consent where appropriate.
UK adequacy regulations;
Standard Contractual Clauses (SCCs) approved by the UK or EU;
How we protect your data
We use industry-standard physical, technical, and administrative security measures to protect your personal data, including:
- Secure servers and encryption;
- Password protection and access controls;
- Staff training and data access limitation.
Despite these efforts, no online transmission is 100% secure. You should protect your own account by using strong passwords and keeping them confidential.
Your rights
Under data protection law, you have several rights:
- Right to Access – You can request a copy of your personal data;
- Right to Rectification – You can correct inaccurate or incomplete data;
- Right to Erasure – You can request deletion of your data under certain conditions;
- Right to Object – You can object to processing based on legitimate interest or direct marketing;
- Right to Restrict Processing – You can request limited use of your data in specific circumstances;
- Right to Data Portability – You can request transfer of your data to another service;
- Right to Withdraw Consent – You can withdraw consent at any time, where consent is the basis for processing.
To exercise any of these rights, email [email protected].
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk/
Children’s Privacy
Our programs and services are not intended for individuals under 16 years of age. If we become aware that a child under 16 has provided personal information without appropriate consent, we will delete it promptly.
External Links
Our websites may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites. Please review their privacy policies before providing any personal data.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, you will be notified by email. We encourage you to check this page regularly.
Contact Us
If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact:
Data Protection Officer
USA Summer Camp Limited
Highlands House, Highlands Road, Shirley, Solihull B90 4ND
[email protected]